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The interactive calendar on ePlays.org is a powerful collaborative tool designed to minimize collisions and conflicts between events that happen at the same venue, and people that are working on the same event. Unlike the traditional approach of creating a schedule that won't change and imposing it from above, then changing it as needed by telling some of the participants, the ePlays.org calendar keeps everyone involved in the loop, whether you remember them or not. Your lighting designer won't show up unexpectedly thinking that the space was available, nor will she have to wait for confirmation from some central "calendar official" before being able to commit to hang and focus. Every update is instantly available to all concerned, and no central authority is needed.
Because this can be overwhelming for some, creation and editing of calendar appointments is disabled for those who have elected an expertise level below "powerful". This includes all new users. You can easily update your expertise level by following these instructions.
Key features of the calendar:
To interact with a calendar, first, navigate to the area in question. Shows, for example, are listed under their respective Venues or theaters, so you will need to click on the VENUES menu item, then select the venue in question. Shows are listed at the bottom right. Continue by clicking on the show whose calendar you wish to see. Then click on thebutton.
The calendar is split into two parts; the future appears first, and below it is another calendar with the past appointments, putting the most important information up front.
If you are viewing a calendar to which you have editing rights, you can make an appointment by clicking theicon next to the date. To edit an appointment, click the icon associated with the appointment. In either case you will be taken to the appointment form.
Dates and times can be entered in almost any reasonable format. Times need to be am/pm unambiguous, so 7:00 is not ok, but 7:00 am and 7pm are. So are noon, midnight, 1900h and 19:00
When creating an appointment, you need to select the item type, which controls the context and visibility of the appointment. Context and visibility determine which visitors see an appointment, and on which calendars it can appear. The only other required entry is the item itself.
If you have editing rights in a club or area, then you can a group of appointments into that club's calendar all at once. These appointments are independent, but can also be edited later en masse. There are three ways of doing so:
To delete a calendar entry, simply edit it to change the start date to "boneyard". The event will be moved off the calendar and into a special storage area called the boneyard, and the edit will be logged (as usual). The boneyard is visible to the owner and minions of an area, and is located at the bottom of the calendars. Events in the boneyard can be resurrected if desired by editing them in the usual manner.
All calendar edits are logged, and the history of an entry is visible just below the form used to edit the entry. (You need to click theicon associated with an appointment to access this form, but you needn't actually edit anything if you just want to see the history.)
You can control the appearance of the calendar on your computer. Click onin the calendar header, or in your ACCOUNT page.