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ePlays help
Some quick tips on getting around

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To create calendar templates:

  • To create or edit a calendar template, click the [Manage calendar templates] button of the area or club in question. To create or edit a calendar template, click the [Manage calendar templates] button of the area or club in question.
  • A list of existing templates is shown. To display an existing template for editing, click the display link. A list of existing templates is shown.  To display an existing template for editing, click the display link.
  • To create a new calendar template, click the [+] link. To create a new calendar template, click the [+] link.
  • Give your template a name, identify the base event, and click [create]. Give your template a name, identify the base event, and click [create].
  • A list of the entries in the template is presented. To add a new entry, click the [+] link in front of the subheading. A list of the entries in the template is presented.  To add a new entry, click the [+] link in front of the subheading.
  • Fill in the appropriate fields. In the "days from..." field, negative numbers mean "before". Fill in the appropriate fields.  In the "days from..." field, negative numbers mean "before".
  • Your template element is created. Continue to add elements by clicking the [+] link in the subheading. Your template element is created.  Continue to add elements by clicking the [+] link in the subheading.
  • To edit an element, click the [ / ] link associated with it. To delete an element, click the appropriate [X] link. To edit an element, click the [ / ] link associated with it.  To delete an element, click the appropriate [X] link.
  • To edit the name and base event of a template, click the [ / ] link after the heading. To edit the name and base event of a template, click the [ / ] link after the heading.
  • If you wish to delete a template, click the [X] link after the heading. This will delete ALL ELEMENTS of the template. If you wish to delete a template, click the [X] link after the heading.  This will delete ALL ELEMENTS of the template.

Background:

Calendar templates automate the creation of schedules for your area. It consists of the name of a "base event" (such as "Start of classes") and list of appointments, except that instead of actual dates, the list contains the number of days before or after this base event each appointment should occur on. When the template is used, actual dates are calculated based on the actual date of the base event, and a set of real appointments is created for your review. Upon approval, they are entered into the calendar en masse. These appointments may be edited individually, but they remain associated with one another so that editing may also be done en masse.

To create a calendar template, you need editing rights in the area in question, and an expertise level of "genius" or better. In this case, you will see a [Manage calendar templates] button in the red button bar of the area in question. Before creating a calendar template, consider how (and for what clubs or areas) it is intended to be used. Calendar templates are available to child clubs of the area in question, and generally, should be created with this in mind. For example, if you wish to allow all the Shows in a give venue to use a calendar template, the template should be created by the Venue in question. A template created by a Show will not be available to other shows, but one created by a Venue will be available to all of its Shows, Classes, and Events, as well as to the Venue itself. Similarly, a template created by an Author will be available to all Plays created by that Author, as well as to the Author in question.

You may add any number of elements to a template, allowing you to create (for example) an entire Show's business and rehearsal calendar all at once. Depending on your Venue's policies, it may make sense to group your template elements into different templates, perhaps using different base events to anchor the appointments. You may create any number of templates, each for different kinds of events, or different aspects of an event.

How do I ... Just click on a question (and maybe scroll back up [^]) to read the answer.

orient myself?

do the basics?

use special features?

interact with a show or event?

empower assistants?

use advanced calendar features?

manage an author area?

manage a show or event?

set up a theater?